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Mr chauffeur gas ...

Mr PM ... two, because that's where the project is n a city.

The speed of the translation industry is the key to victory. If you had to ask their customers to when they want to get a translation would probably respond: "On Sunday".

Nevertheless, the rate itself is not all ko. In addition to her customers expect while the highest quality services.

But do not deceive ourselves. If you want to provide and maintain high quality can not be too rushed translators. Therefore, if you want to work really fast, you have the time to look for savings in the internal management Niu project.

In the latest upgrade of the system X TRF XTRF version 1.6 find it - apart from the previous - many new ways. One of them is a module Schemes, particularly useful when working with clients, commissioners similar projects.

Imagine yourself that you have a customer who at some time you sent the files to be translated in the same languages. You may even wish to work ovals on them your own translators.

In this situation, there is little point passing through generously through the whole rigmarole of project management at a time. Instead, you can specify one of the projects undertaken in the past for this customer as a template for coming and then - after being re-order - you can create a new project based on the same template.

This what we can in your hands in the new upgrade. Using the Schemes can reduce both work well with small orders as well as with large projects Tami made up of many language combinations d a few clicks. This is possible due to the fact that in the case of such "recurrent" projects, including but really they differ among themselves is the completion date and the number of words, pages, hours or other units of account. Therefore, the only things that you have to really to do is:

1. Choosing scheme under which the boy ceci create a new project:

Obr. 1: You b Scheme or

2. term deadline for submission of draft :

Obr . 2: Ok Resle term

3. Administration of units of account:

Obr. 3: Determination of the number of units of account

I. .. project ready.

However, note that, as rightly pointed out, Gottfried Wilhelm Leibiz no two beings in the universe are identical, they differ even position.

the more differ the two projects - No matter how similar to each other. Therefore, if the system allowed only to the extent it would not be much useful. Yes, enable extremely rapid management of projects, but would not allow for adjustments e to changing demand, or even the whims of the customer.

Therefore, operation described above, are the points necessary, allowing the start-p rojektu in a very short time, but do not exhaust the possibilities that you get in your hands. Let us, therefore, entirely from scratch.

After logging on to X TRF , you see the main page. If you want to create a project, simply click AC "Create" in the module projects.

Obr. 4: Create a project

Then, once you're in module projects, you can decide whether you want to create a project based on schamat or not.

Obr. 5: How would it do?

If you choose the option you have to first determine on which schedule you want to create a project.

Obr. 6: Selection scheme (the first necessary step)

After choosing a regimen, which in the case of typical projects is a mandatory first step, zo baczycie following screen.

Obr. 7: Identifying timely nu for the project (the second necessary step)

As you can see, the client's name and his profile of pricing, as well as used workfl ow were automatically incorporated into the design based on an earlier draft defined as a scheme, based on, which is generated by this project. What's more - based on the draft-scheme - someone suggested it was the project manager and contact person at the customer and the person to whom the project is to be returned.

course you can not decide to change these people, or to add new and what choices they made. If necessary, you can also give the project a name and enter the number under which it occurs at the client, so you if at some point in the future, it will turn to you asking about this project, were able to find it on the basis given by klietna number - trouble no August because he expected to keep your number.

However, none of these activities is not really necessary to set up the project and the only thing you really need to do is to determine the date of completion of the project - As the default start date coincides with the date of its foundation - and then you can proceed to the final phase of setting up the project.

Obr. 8: Changing the data podpowiedzianych

However, before that can pass you want to put into the system instructions for the project - if the client has sent you any, - or write some general instructions for all contractors who work on this project, or for its employees, who will manage it. All these data can enter in the "Instructions".

Obr. 9: Filling instukcji specific for this particular project

You can also opt to join the project some attention, and then use it as a note, so when reviewing projects, you can przejżeć such "przypomniajki already at the stage of the search.

Obr. 10: Creating a "przypominajek"

However I would like to recall that none of these activities is not required to sign concentrations of the project. And if you just start working on a typical project as quickly as possible, the only thing you have to do is:

1. n determine a basis, the pattern you want to create
2. determine the date of End pr ojektu and
3. enter the number of units SETTLEMENT these.
   

The last of these things done in the following location:

Obr. 11: Enter the number of units of account (the last necessary step)

As you can see the system will automatically put the language combination and specialization, as different wnież kind of translation, which were commissioned by a client, and that translators should have . Automatically introduced a type of unit of account, so the only thing is that you define their quantity.

You can also decide whether you want to change the execution of individual sentences and complete the work by various translators, or whether they want to keep someone suggested by the system, which were calculated on the basis of the length of the tasks and the corresponding work in the project, defined as a pattern.

Once you decide, and you putting up, or not, these changes, just click "save" and have you created the project.

How is this possible?

system simply does at this point for you, most other activities. And so:

Assigns the number for the project, and all made up for him and the work of translation and interpretation tasks, which in its part to be performed.

Obr. Founded in 1912 draft

creates for each language combination of folders, which record files are input, output, reference, translation memories and dictionaries.

can also create folders for other types of files that you receive from or send to the client and translators. To do so just that type określicie these files and how to create the directory during system configuration.

Obr. 13: created folders for different file types within each language combinations

the same time, the system calculates how much you should get from the client for the entire project and for each of the ordered by him, within each language combinations. And calculated - based on the amount that you get from a client and you pay for interpreters - the profitability of the entire project and all language combinations. This happens automatically, of course, a possible discrepancy between wal uta, in which a customer pays you, and the currencies in which you pay for translators, do not let you spend a sleep over, since all amounts are converted into the currency used by the client.

Obr. 14: Calculated debts, liabilities and profitability for each of the language combinations

Each language combination selected translators who have to perform various works - on the basis of who performed them in a project referred to as a schema. This allows you to assign the best of its suppliers to work on projects that are doing for their most important customers. This means that diagrams allow you to either speed up project management and (through an adequate selection of translators) to provide the highest quality of service.

Obr. 15: The selected contractor for all services within each language combination

Furthermore - based on the number of units of account and the rate will automatically winched from their profiles, pricing - the system calculates how much each should get from the suppliers.

Obr. 16: Calculated obligations to the contractors for each language combination

still one of the ways in which you save time by using the system is to define the payment terms for the project and its parts. Both the dates of issue and payment of invoices and the VAT rate is suggested by the system - of course it is possible to change them at any time.

Obr. 17: Determination of the invoicing and payment

Needless to say that all possibilities have to create projects without patterns here are also applicable. And so if necessary you can specify the discounts and surcharges for both customers and contractors - of course they are related positively to automatically. You can also enter the customer numbering for each task, Go on a name to each of the tasks that make instructions relating to only one of the tasks.

Obr. 18: Instructions for the combination of English language - Danish

In addition, at any time can change everything that was someone suggested by the system: for example, translators, obligations, duties, terms, rates and amounts. The system will automatically substitute the new data and calculate the new amount and timing of both for different language combinations and for the entire project.

And that's all one click You can send orders to all the artists selected for this project. The system automatically generates an e-mail, enter data into the orders and sends them to recipients.

The same situation is of course also the case for sending confirmation to the customer. system automatically enters all data into the document, creates an email and then sends it to the client. And of course, all this in one click.

Moreover except for one big confirmation for the entire project, on request you can send a separate confirmation for each of the tasks that make up the project. The situation looks the same, ie they do not have to make, because all data are subsumed to the document automatically and the mail is created and sent with a single click.

Obr. 19: E-mails with orders to all translators are shipped directly from the system

The summary may suffice screenshots attached to this post.

have created here a draft of the 22 language combinations (From English into all languages \u200b\u200bof the European Union). For each combination of three services have been commissioned, and therefore was chosen for each separate contractor.

creation of this project, during which he did not hurry and tried to fill not only the mandatory fields, but most of them, so that the project was fully adapted to the needs of the client it took me several minutes.

In the meantime:

• was assigned 89 numbers - for the whole project, to make up his / her duties and for all make up the different tasks (language combinations) services

• was created 88 directories in the working files

• directories were created in 1922 for the output files - one for each language combination

• Utworzonnych been hundreds of directories on other types of files: dictionaries, translation memories, reference files

• 66 artists were selected

• has been made 157 computing - customer commitments for the entire project and for each language combination, due to all the translators and the total for the entire project and zystkowność all language combinations and the entire project.

• Uworzonych were 67 documents

• was created and sent 67 emails

That rule establishing a file transfer between contractors working on them (workflow), setting deadlines for the completion of work for each Task and about many other things that have not had a troubling head - because the system has done it for me - not to mention.

So if you want to send their project managers well-deserved vacation, while doing more projects and have more time, in other words, if you depend on the speed of implementation of projects, and contact our consultants who will show you not only the module schemes, but also other facilities that you gain by using our latest upgrade.

Wojtek, XTRF